Events Coordinator

The Erie Art Museum is seeking a detail-oriented and enthusiastic Events Coordinator to support the planning and execution of mission-aligned events and fundraising initiatives. This part-time position plays a vital role in strengthening community engagement, supporting donor cultivation, and elevating the Museum’s visibility through thoughtfully executed programming and facility rentals.

This is an exciting opportunity for a highly organized individual who enjoys event planning and sales, values collaboration, and is eager to support a dynamic development team within a vibrant cultural institution. Creative problem solving is essential.

Primary Responsibilities

• Ensure all events reflect the Museum’s mission and provide an exceptional visitor experience

• Assist the Development Director in planning and executing signature Museum events, including Gallery Night, fundraising and member events, exhibition openings, and donor receptions

• Coordinate logistics for internal programs and public events in partnership with staff and community partners

• Serve as the primary contact for all Museum rental inquiries and bookings

• Work with event and facilities to ensure proper set up for all events

• Proactively plan and execute strategies to achieve revenue goals

• Manage rental client communications and oversee all logistical needs for private events, including setup, staffing, and vendor coordination

• Maintain and update rental policies, price sheets, and promotional materials

• Maintain an event calendar and ensure all event logistics are communicated across departments

• Manage and order inventory and event supplies

• Provide on-site support and leadership during events, including evenings and weekends as needed

• Track attendance, collect feedback, and assist in post-event reporting and evaluation

• Maintain knowledge of and adherence to all Erie Art Museum policies and procedures

• Other duties as assigned

Required Qualifications

• Minimum of 2 years of experience coordinating public or private events

• Excellent organizational and time management skills with strong attention to detail

• Strong interpersonal and communication skills with a customer-service mindset

• Comfortable working both independently and collaboratively with diverse stakeholders

• Ability to work flexible hours, including evenings and weekends, as required by events

• Valid driver’s license and ability to travel locally as needed

• Must obtain (or have current) PA State Police Criminal History Clearance, PA Child Abuse History Clearance, and FBI Criminal History Clearance. (EAM will assist in acquiring these if not already completed.)

Preferred Qualifications

• Bachelor’s degree in Event Management, Hospitality, Communications, or a related field

• Proficiency with Google Workspace (Gmail, Calendar, Drive, Docs, Sheets)

• Experience working in a nonprofit, arts, or cultural institution

• Familiarity with event management tools and systems (e.g., rental software, project management apps)

• Ability to perform tasks that require moderate physical exertion (moving tables/chairs, event setup, etc.)

• PA RAMP Server/Seller training, current or past certification

Schedule

Part-time: schedule varies based on events booked, many events take place during evening and weekend hours with the busy season typically May through October.

To Apply

Please submit a cover letter, resume, and contact information for two professional references to: Kristen Karrfalt, Development Director at [email protected]. Applications will be reviewed until the position is filled.

The Erie Art Museum advances visual arts by developing and preserving the region’s art collection, presenting exhibitions and education programs, fostering lifelong learning, and supporting a diverse community of artists, students, and the public.