Provider Accountant Clerk

JOB DESCRIPTION

“Connecting Families to Quality Early Learning”

Program:  Early Learning Resource Center

Job Title:  ELRC Provider Accountant Clerk

Reports to:  Budget / Finance Manager

Status: Non-Exempt

Job Summary: Responsibilities include monthly invoice processing of an assigned provider caseload, process payments timely and build a working relationship with your providers.  

Examples of Essential Duties and Responsibilities:

• Maintains a thorough knowledge of required policies, procedures, and regulations.
• Informs Budget & Finance Manager of identified problems with provider invoices to determine recommended corrective actions.
• Respects and maintains confidentiality with regard to program, clients, and staff.
• Maintains Provider Invoice Files.
• Collaborates with Budget/Finance Manager, Assistant Director, and Director to ensure accurate and timely provider payments.
• Communicates with Family specialists and providers regarding the enrollment of children.
• Uses PELICAN for tracking information and producing invoices.
• Collaborates with Family specialists to ensure accurate processing of child accounts.
• Answers and directs telephone calls to appropriate personnel and records messages.
• Works with the Budget Finance Manager to ensure invoices are processed per OCDEL timelines.
• Maintains a good working relationship with parents, providers, co-workers, other agencies and entities to ensure that the program is well received in the community.
• Attend workshops, seminars, conferences, meetings, and trainings with overnight travel occasionally required.

Perform routine office tasks necessary for the operation and presentation of a professional office.

Qualifications: This position preferably requires a minimum of Associate Degree and previous experience working and/or interacting with clients and knowledge of administrative practices and procedures. 

NECESSARY KNOWLEDGE, SKILLS AND ABILITIES:

• Strong customer service skills
• Ability to communicate effectively and work productively and collaboratively with employees, government agencies, service providers, program participants, human service organizations, educational institutions and other key partners in a positive, professional, and pleasant manner in writing, by phone and in personal contacts
• Ability to maintain a high level of confidentiality and sensitivity in all working relationships
• Ability to organize, prioritize and establish schedules to accomplish program goals and evaluate the delivery of service and program objectives
• Ability to maintain complete, accurate and accessible files and records
• Working knowledge of personal computers and networked systems and their use and application for database management, tracking and reporting in a human services or similar environment
• Working knowledge of Microsoft Office Suite, including but not limited to Word, Excel, Access, PowerPoint, Outlook and Publisher components
• Ability to plan, organize and carry out assignments and responsibilities on time, correctly, in a professional, effective, efficient and independent manner

OTHER REQUIREMENTS:

• This position includes the normal physical demands associated with work in an office environment, including lifting, bending and carrying; and travel to other facilities within the region.
• This position requires availability and flexibility to participate in services, programs and activities during regularly scheduled workdays, evenings and weekends