Office Coordinator, Community Impact Hub

As the Office Coordinator, you will:

• Support operations and community engagement initiatives of the CIH to create a welcoming and productive environment.  Serve as an attentive frontline professional for community members and other stakeholders while maintaining office services, website and social media upkeep, regular communications with internal and external partners, project/program workflows, and related tasks.

• Provide daily operational support to the CIH including: process routine correspondence, and incoming / outgoing email; monitor and maintain the budget / purchasing reconciliations; maintain confidential office files; support the drafting and delivery of reports, contracts, memos, newsletters and other communications.  Manage the Hub’s impact team schedules as needed. Prepare meeting minutes, reports, and procure supporting materials as needed.

• Maintain duties as the primary scheduler and event planner for a variety of meetings, appointments, and on and off-campus events. Coordinate catering needs, travel plans, and purchasing for CIH colleagues.  Assist with the convening of CIH Impact Teams.

• Be the primary point of contact for the community-based research (CBR) program.  Tasks include (but not limited to): communicating with internal and external stakeholders, assisting with project selection and student recruitment, supporting trainings and celebrations, student cohort support and special event planning.

Experience and Qualifications

• Entry level position
• 1 – 3 years experience preferred

Required Knowledge of

• Knowledge of office administration inclusive of scheduling tools and PC software suites such as Microsoft Office and Google for Education. 
• Knowledge of effective communications;
• Knowledge of or basic familiarity with college dynamics is a plus.  
• Knowledge or basic familiarity with website management and updates.

Required Skills and abilities

• Demonstrated organizational and teamwork skills; 
• Demonstrated oral, written, organizational, and interpersonal communication skills;
• Demonstrated computer skills inclusive of word processing, database management, and scheduling software. 
• Demonstrated project management and event planning skills.
• Demonstrated active listening abilities; 
• Demonstrated ability to be flexible as is needed within a college campus environment;
• Demonstrated ability to work proactively by anticipating needs and requirements when possible.

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YOUR COMPENSATION

New hires are typically brought into the organization at a salary between the range minimum and the salary range midpoint depending on qualifications, internal equity, and the budgeted amount for the role.

The expected starting range for this position is $19.23. This is an hourly non-exempt position.

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THE HIRING PROCESS

We encourage you to apply through our posting website which can be found at Employment Opportunities.

Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check.

Allegheny College, founded in 1815, is one of the nation’s most historic and innovative four-year colleges with the distinct requirement of completing a major and minor in different academic areas.  This multidisciplinary learning celebrates students’ unusual combinations of interests and provides creative, independent thinkers with a path for educational depth and intellectual growth, preparing them for a successful launch after graduation and even for careers that may not yet exist.  Located in western Pennsylvania, 1.5 hours equidistant from Pittsburgh, Cleveland and Buffalo, Allegheny College is one of 40 colleges featured in Loren Pope’s “Colleges That Change Lives” and recently ranked #4 by The Princeton Review in its Top 20 Best Private Schools for Making an Impact. In its 2025 rankings, U.S. News & World Report recognized Allegheny College as one of the country’s top 100 national liberal arts colleges, with special distinctions including one of the top 10 best for senior capstone experience and one of the top 25 best for undergraduate research and creative activities.

Allegheny’s undergraduate residential education prepares students for successful, meaningful lives by promoting students’ intellectual, moral, and social development and encouraging personal and civic responsibility. Allegheny’s faculty and staff combine high academic standards and a commitment to the exchange of knowledge with a supportive approach to learning. Graduates are equipped to think critically and creatively, write clearly, speak persuasively, and meet challenges in a diverse, interconnected world. Allegheny College is deeply committed to creating an inclusive community that actively challenges racism, sexism, heterosexism, religious bigotry, and other forms of bias (see Allegheny College Statement of Community).

Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Allegheny does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.

Allegheny College is committed to providing access, equal opportunity and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Director of Human Resources.

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Site at http://www.allegheny.edu