Marketing & Communications Assistant

POSITION DESCRIPTION

Position Title: Marketing & Communications Assistant
Reports To: Vice President of Marketing & Community Relations
FLSA/Payroll Status: Non-Exempt; Full-Time; Hourly
Date: January 2026

ABOUT THE ERIE COMMUNITY FOUNDATION
Founded in 1935, The Erie Community Foundation strengthens communities by responding to 
community needs and acting as a convener, collaborator and leader to deepen impact on 
regional progress. In fulfilling its mission to inspire, engage, and empower donors and 
communities across the region, the Foundation cultivates relationships with donors and people 
throughout the region. As steward for more than nine hundred endowments for individuals and 
organizations in Erie, Corry, North East, Union City, Pennsylvania and Findley Lake, NY, the 
Foundation strives to promote a united, vibrant and thriving region for all.

POSITION SUMMARY
The Erie Community Foundation seeks a Marketing & Communications Assistant to play a 
pivotal role in vital administrative support of strategies that elevate the Foundation’s visibility, 
strengthen donor and community engagement and advance the Foundation’s mission, vision 
and strategic priorities. Reporting to the Vice President of Marketing & Community Relations, 
this position serves as a key support in managing day-to-day marketing functions, coordinating 
projects with internal teams and external marketing partners, and ensuring the Foundation’s 
messaging, materials, and events reflect the highest standards of quality and professionalism 
while also retaining our brand. The ideal candidate will be detail-oriented, creative, and 
proactive; and someone who thrives and takes pride in brainstorming projects from concept to 
completion. 

ESSENTIAL FUNCTIONS

Administrative Processes
• Coordinate timelines, tasks, and approvals for marketing and communications projects, 
ensuring deadlines are met, and materials are accurate and speak in the Foundation’s 
branded voice.
• Assist in producing board presentation materials and power points.
• Manage inventory, ordering, and distribution of promotional and Foundation branded 
materials.
• Coordinate printing, production, and vendor relationships for reports, invitations, 
signage and event collateral.
• Maintain and update media and government contact lists; support relationship building 
with the press and community partners.

Event and Campaign Support
• Assist in planning and executing major Foundation events, including the Annual Meeting, 
Erie Gives, and press conferences. 
• Coordinate logistics such as décor, materials, vendor pieces, photography and 
presentation support and track RSVP’s 
• Work closely with the marketing firm and internal teams to prepare PowerPoint 
presentations, scripts, and visual pieces such as banners and signage. 
• Provide on-site support for events and community gatherings to ensure smooth 
execution and positive experience for donors and partners.

Communications Support & Reporting
• Assist with writing, proofreading, and editing copy for newsletters, reports, website 
updates, and social media content. 
• Schedule and coordinate photography and videography sessions for e-newsletters and 
annual reports. Work with Monday.com.
• Audit websites and printed materials on a regular basis to ensure information is current 
and accurate. Work with the marketing agency partner to make needed edits.
• Maintain media tracking software (ex. Critical Mention) to monitor and report earned 
media coverage and to capture news clips for social media and donor cultivation.

SKILLS AND CAPABILITIES
• Exceptional proofreading and verbal communication skills.
• Strong project management skills, with the ability to prioritize multiple projects and 
meet deadlines.
• Creative problem-solving abilities.
• Possess a high level of professionalism, integrity, trustworthiness and strong 
interpersonal skills when representing the Foundation in the community.
• Ability to work independently while contributing to a collaborative team.
• Outstanding organizational skills, attention to detail, accuracy, and follow-through.
• Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook).

EDUCATION AND EXPERIENCE QUALIFICATIONS

• 1-3 years of experience in event coordination or administrative support.
• Experience managing multiple projects in a deadline-driven environment.
• Experience with tools such as Canva, Mailchimp, social media platforms, and website 
content management systems.

SALARY RANGE: $36,000 - $45,000

The Erie Community Foundation offers comprehensive and competitive compensation and 
benefits package.