Philanthropic Services Assistant

POSITION DESCRIPTION

Position Title: Philanthropic Services Assistant
Reports To: Vice-President of Philanthropic Services
FLSA/Payroll Status: Non-Exempt; Full-Time; Hourly
Date: January 2026

ABOUT THE ERIE COMMUNITY FOUNDATION
Founded in 1935, The Erie Community Foundation strengthens communities by responding to 
community needs and acting as a convener, collaborator and leader to deepen impact on 
regional progress. In fulfilling its mission to inspire, engage, and empower donors and 
communities across the region, the Foundation cultivates relationships with donors and people 
throughout the region. As steward for more than nine hundred endowments for individuals and 
organizations in Erie, Corry, North East, Union City, Pennsylvania and Findley Lake, NY, the 
Foundation strives to promote a united, vibrant and thriving region for all.

POSITION SUMMARY
The Erie Community Foundation seeks a Philanthropic Services Assistant to provide vital 
administrative and engagement support to our Philanthropic Services team. This role ensures 
that donor, advisor, affinity fund, and affiliate activities are thoughtfully coordinated and 
executed. With a focus on audience management, event logistics, data tracking, and workflow 
organization, the Assistant helps the team prioritize donor cultivation and stewardship. Serving 
as a connector between Philanthropic Services and the Foundation’s marketing partners, the 
Assistant supports smooth communication, manages lists and data systems, and ensures that 
projects move efficiently from strategy to execution—strengthening engagement across all 
areas of the Foundation’s work.

ESSENTIAL FUNCTIONS

Administrative Processes

• Manage and segment marketing and engagement lists for prospects, fundholders, 
advisors, affinity funds, affiliates, and the Mack Society.
• Maintain accurate constituent data in AKG to support targeted communications and 
reporting.
• Prepare internal reports, donor engagement summaries, and other materials for 
leadership review.
• Coordinate intake and task tracking through Monday.com and other systems to 
streamline workflows.
• Handle scheduling, list pulls, mailings, and follow-up tracking.

Event Support

• Provide logistical and administrative support for Philanthropic Services–led events 
(excluding the Annual Meeting and Erie Gives Day), including Mack Society gatherings, 
affinity fund events, and advisor outreach sessions.
• Track RSVPs, manage event logistics, and coordinate with vendors as needed.
• Support post-event follow-up and stewardship processes, tracking donor engagement 
metrics and feedback.

Data and Reporting Support

• Build and maintain dashboards to measure donor, advisor, and affinity fund 
engagement and return on investment (ROI).
• Generate accurate reports for Philanthropic Services leadership, affinity funds, and 
affiliates.
• Ensure data integrity and list accuracy to support audience targeting and consistent 
communications.
Collaborative Coordination
• Act as liaison with the Marketing and Communications team and ECF marketing firm to 
ensure Philanthropic Services priorities are reflected in calendars, messaging, and 
execution.
• Support coordination among the Foundation’s affiliate foundations in Corry, North East, 
Union City, and Findley Lake.

Internal Support

• Supports Philanthropic Services Team surrounding Erie Gives as needed.
• Works collaboratively with other Foundation teams and organizational functions to 
ensure positive donor experiences.
• Performs other tasks as assigned for the successful operation of the Foundation.

SKILLS AND CAPABILITIES

• Knowledge of office processes, practices and computer software applications.
• Excellent project management and critical thinking skills, including the ability to 
articulate progress, concerns and recommendations.
• Possesses a high level of professionalism, integrity and trustworthiness.
• Outstanding organizational skills, diligence and time management.
• Strong communication skills.
• Proven ability to work effectively as part of a team.
• Ability to maintain a high level of confidentiality.
• Proficiency in Microsoft 365 and familiarity with online document servers.

EDUCATION AND EXPERIENCE QUALIFICATIONS

• 1-3 years of relevant experience

SALARY RANGE $36,000-$45,000

The Erie Community Foundation offers comprehensive and competitive compensation and 
benefits package.