Volunteer Coordinator

 

 Position Title: Volunteer Coordinator 

Reports to: Director of Development
FLSA Status: Nonexempt, Hourly
Job Type: Part-Time 
Compensation: $18.00 - $20.00/hr. commensurate with experience
Work Week: 25-27.5 hrs./wk. 

Job Summary 

Reporting to the Director of Development, the Volunteer Coordinator is responsible for planning, managing, implementing, and evaluating volunteer opportunities that engages our corporate and community partners and supports the organization. Through the engagement of the Mission’s corporate and community partners, the Volunteer Coordinator supports the overall function and success of the annual development fund. 

This role will also provide support with other administrative duties as it relates to the Development Department. 

Responsibilities 

Essential Functions: 

▪ Create a volunteer program that allows the organization to engage with corporate and community partners while providing opportunities for them to experience deeper connections to our mission and vision through volunteerism. 

▪ Recruit volunteers by attending and speaking at church services, small groups, businesses, schools, etc. Share about opportunities for people in our community to partner with the Erie City Mission. 

▪ Develop an orientation plan that introduces potential volunteers to the Erie City Mission and the opportunities for volunteering. Assess potential volunteers’ availability and interest. 

▪ Conduct interviews with potential volunteers. Conduct spiritual assessments, run background checks, call references, create a schedule and notify staff of new volunteer placement(s). 

▪ Schedule volunteers for orientations, trainings, events, service days, and on-going high impact positions. 

▪ Work with various departments to schedule volunteers, determine needs, create volunteer job descriptions, and resolve issues that arise with volunteers and staff/guests. 

▪ Fill ongoing and one-time volunteer positions in all departments as needed. 

▪ Plan and oversee community events, fundraisers, and service projects. I.E.: holiday meals, holiday outreach events, etc. Schedule volunteers for positions needed at events, fundraisers, and service projects, and train and lead volunteers in performing their duties. 

▪ Equip volunteers to understand and work within the mission and vision of the Erie City Mission. 

▪ Conduct ongoing communication with current volunteers through the quarterly newsletter, emails, and phone calls to maintain relationships, create retention, and equip volunteers. 

▪ Develop a working volunteer database using Mission Tracker. Maintain current/updated volunteer information and current volunteer hours. Implement effective procedures for current volunteers to record hours. Provide accurate volunteer data for the organization. 

▪ Manage the website’s volunteer page; ensure all information and content is engaging, accurate, and current. 

▪ Work closely with education institutions, probation, and community-based programs to aid individuals and groups that need volunteer community service hours. 

▪ Maintain ongoing recruitment strategies to engage the community in serving the hungry and hurting in Erie. 

▪ Manage and facilitate all community drives for in-kind goods, coordinating with the involved groups to assure that they have the collateral materials they need. 

▪ Represent the Erie City Mission during speaking engagements in the community and by leading campus tours. 

 

Non-Essential Functions: 

Marginal duties as assigned. 

Education & Experience: 

Bachelor’s degree required; 2-4 years of relevant experience in the non-profit sector preferred. 

Skills & Abilities 

The Erie City Mission considers every position one of Christian ministry and every person a vital and valued part of our team. Therefore, it is essential that all employees of the Erie City Mission have a personal relationship with Jesus Christ and subscribe to our Statement of Faith and Core Values. 

▪ Knowledge of the Mission Tracker database or similar program preferred. 

▪ Strong computer skills, including proficiency with Microsoft Office; Word, Excel, PowerPoint. 

▪ Strong administrative skills, and detail oriented; demonstrating accuracy working with data entry and analysis. 

▪ Excellent interpersonal, organizational, and problem-solving skills. 

 

▪ Highly creative strategic thinker with a heart for volunteer ministry service. 

▪ Possess strong verbal and written communication skills. 

▪ Capable of exercising sound judgment and comfortable in asking questions, when necessary, in order to maintain the integrity of the department. 

▪ Ability to prioritize work and multitask while adhering to deadlines. 

▪ Ability to take responsibility, to work well as a team member, and to work independently without supervision within the scope of normal duties and responsibilities. 

▪ Adaptable and flexible to situations and priorities.