Posted: Jun 11, 2025

Athletics Coordinator

Erie Catholic School System - Erie, PA
Part-time
Salary: $20.00 - $30.00 Annually
Application Deadline: N/A
Education

ERIE CATHOLIC SCHOOL SYSTEM (ECSS)                                          

JOB TITLE: ATHLETICS CORDINATOR

REPORTS TO: PRESIDENT OF ECSS

POSITION STATUS: FLEXIBLE PART TIME (25 HOURS PER WEEK – SEE DEFINITIONS)

Position Summary:

The Athletic Coordinator is responsible for overseeing the ECSS athletic program and developing an education-based athletic program that is an extension of the regular classroom. The Athletic Coordinator will work closely with the ECSS administration, the Athletic Supervisor at each campus, the coaches, the parents, and the student-athletes.  

An Assistant Athletic Coordinator position will be posted once the coordinator position has been filled.

Key Responsibilities

  • Program Leadership: Problem solve using strong ethical, objective, analytical, and decision-making skills.
  • Program Management: Oversee the planning, organization, and execution of all athletic programs. Ensure that all programs align with the mission of ECSS and our Catholic identity. Establish an ECSS athletics handbook in conjunction with the Athletic Supervisors.
  • Campus Collaboration: Establish a four-to-six-week schedule of meetings with the Athletic Supervisors of each of the five campuses. At least 75% of the meetings must be held in person. Work with the Athletic Supervisors to ensure equitable athletic program opportunities are available across the System.
  • Personnel Supervision: Recruit, train, and evaluate coaches. Along with the Athletic Supervisors recruit and train volunteers and any other individuals associated with ECSS athletics. Provide relevant professional development opportunities for all personnel.
  • Event Coordination: Schedule and coordinate all athletic events, including games, practices, tournaments, and other related activities. Ensure proper facilities, officials, equipment, and transportation are available.
  • Compliance: Ensure all athletic programs comply with relevant rules and regulations. Maintain accurate records of student eligibility, physicals, and other required documentation, as well as clearances of all coaches and volunteers.
  • Student-Athlete Support: Foster a positive and inclusive environment for student-athletes. Promote academic achievement, sportsmanship, and personal development.
  • Safety and Risk Management: Ensure all activities are conducted safely. Develop and implement policies to minimize risk and respond to emergencies. Oversee the improvement of athletic facilities, ensuring they meet the needs of the programs and adhere to safety standards.
  • Assessment of Athletic Programs: Working with the Vice Presidents of Academic Affairs and Communication, Marketing, and Enrollment, develop an assessment tool to evaluate each athletic program and prepare quarterly reports for distribution to the ECSS administration, ECSS Board of Directors, Parents, and the Community.

Qualifications

  • Education: An associate or bachelor’s degree in physical education, sports management, or a related field required.
  • Experience: Minimum of five years of experience in athletic administration, physical education, coaching, or a related field. Previous experience in a leadership role within an athletic department is highly desirable.
  • Skills:
  • Strong leadership and interpersonal skills.
  • Ability to objectively and analytically make decisions.
  • Effective communication skills, both written and verbal.
  • Excellent organizational and multitasking abilities.
  • Knowledge of budgeting and financial management.
  • Knowledge of a variety of sports.
  • Familiarity with applicable laws, regulations, and compliance requirements.
  • Ability to work collaboratively with a diverse range of stakeholders.

 

Working Conditions

  • Requires regular attendance at athletic events, including evenings and weekends.
  • Must be able to work in a variety of environments, including gymnasiums, outdoor fields, office settings, and more.
  • Ability to travel as needed.

Physical Requirements

  • Work Environment: The work environment for this position varies and includes both indoor and outdoor athletics settings, as well as an office environment. This role routinely uses standard office equipment with a vast majority of the time utilizing computers, cell phones, and other electronic devices.
  • Physical Demands: (% of time)
    • Standing: Frequently (<50%)
    • Sitting: Frequently (<40%)
    • Lifting: 0-20lbs. Occasionally (<20%); 20-50lbs. Occasionally (<20%); Over 50 lbs. Rarely (<10%)
    • Travel: Rarely (<10%)
    • Pushing/Pulling: Occasionally (<20%)
    • Manual Keying/Data Entry: Often (30-60%)

Definitions

Education-based Athletic Program – Participation in school sports programs needs to be an extension of the academic classroom. Students should not only gain opportunities for personal physical activity, personal knowledge of a variety of sports, and personal skill development in one or more sports but also students should

  • Learn sportsmanship to win humbly and graciously and to lose with dignity.
  • Model integrity through playing by the rules.
  • Use teamwork to contribute to a greater goal in which the athlete places the team’s success or recognition before that of an individual.
  • Reach out to assist teammates, which translates into helping others around them in life and contributing to the community.
  • Develop perseverance and the ability to bounce back from defeats.
  • Incorporate goal setting learned through athletics into their approach to academics and life.
  • Develop a solid work ethic that emphasizes preparation and effort.

While some of these principles can be learned simply through involvement in athletic programs, others require the intentional focus of coaches, administrators, and other school leaders. Learning the concepts of sportsmanship, playing by the rules, teamwork and perseverance will pay huge dividends throughout these students’ lives. (National Interscholastic Athletic Administrators Association)

Flexible Part-time - Due to the seasonal nature of this position, there will be some weeks that the Athletic Coordinator will work less than 25 hours per week or more than 25 hours per week but not to exceed 40 hours per week. The total number of budgeted hours from July 1 to June 30 for this position is 1,300 hours.

An Assistant Athletic Coordinator position will be posted once the coordinator position has been filled.

Property and Confidentiality Requirements

All Property, including intellectual property, materials, equipment or actual products and services developed or accrued as part of the job duties and responsibilities listed above is the property of the Erie Catholic School System. It may not be used for personal profit or gain and will be relinquished to ECSS upon termination of employment from ECSS. In addition, the person employed in this position shall maintain confidentiality with regard to the personal and private information about students, families, faculty, co-workers, administrators, programs and services, and any other proprietary information accrued as a result of ECSS employment or as required by applicable state or federal laws and regulations.

Note: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee of this job. Duties, responsibilities and activities may change at any time with or without notice.

Erie Catholic School System is committed to equal employment opportunity and employs all qualified persons without regard to race, color, religion, national origin, sex, age handicap, or any other classification protected by the federal, state or local laws.