Assistant Director of Facilities Management

JOB TITLE:  Assistant Director of Facilities Management 

PRIORITY DEADLINE: July 1, 2025 - Applications accepted until position is filled.

CLASSIFICATION: Full-Time, Exempt

DEPARTMENT:  Information Technology, Safety, and Facilities 

DIVISION:  Finance & Operations 

REPORTS TO:  Director of Information Technology, Safety, and Facilities  

SUPERVISES:  NPRC Proctors 

MINIMUM REQUIREMENTS:   

• Associate Degree in Facilities Management or Business Administration and 2 years’ experience or 

• High School Diploma or equivalent and 
• Five years’ experience in a facilities management role or similar field; four years in management or leadership role 

PREFERRED QUALIFICATIONS:  

• Bachelor’s degree in Facilities Management, Business Administration, or similar
  field 

• Able to multitask, prioritize, and manage time efficiently 

• Able to build strong interpersonal relationships  

• Must be open to travelling to NPRC Instructional Locations, Workforce Development Locations, and Administration Centers 

• Experience working with lease agreements, contracts, building management organizations, and external contractors 

• Effective verbal and written communication skills 

• Excellent time-management skills 

• Excellent analytical, problem-solving, and decision-making skills; high degree of accuracy, attention to detail, and confidentiality 

POSITION SUMMARY:  

The incumbent functions as part of a team that supervises proctors and coordinates, as directed, facilities related communications, functions, and processes for all NPRC Locations, including Instructional Locations and Sites, Workforce Development Locations, and Administrative Locations. 

The incumbent is expected to routinely think outside the box to solve problems quickly; provide excellent customer service; has excellent conflict resolution and communication skills; and is organized, reliable, and self-directed.  This position works collaboratively with the Academic, Student Services, and Workforce Development personnel. 

ESSENTIAL FUNCTIONS: 

• Adherence to college philosophy/mission statement 

• Manages the proctor pool  

• Responsible for recruitment and hiring of proctors 

• Facilitate collection of proctor agreements 

• Develop and implement training and evaluation processes for proctors 

• Organize and maintain records related to NPRC locations, including, but not limited to, site agreements, site access, and safety procedures 

• Manage relationships with stakeholders involved in delivery of instruction 

• Provide logistical class delivery support to proctors and students 

• Facilitate, as needed, identification and selection of new NPRC locations
  and sites 

• Provide guidance to operations on maintenance tasks, facility decisions, as well as vendor contact and oversight, and emergency procedures 

• Coordinate and manage college-wide inventory and asset control programs 
• Other duties as assigned 

ADDITIONAL ELIGIBILITY REQUIREMENTS: 

 Valid Driver’s License and consistent access to a vehicle or other reliable means of transportation 

CLEARANCE REQUIREMENTS: 

• PA Child Abuse History Clearance 

• Pennsylvania Access To Criminal History Record Check 

• Federal Criminal History Background Check 
• Training Certificate - Mandated and Permissive Reporting in Pennsylvania 

PHYSICAL REQUIREMENTS: 

The physical and mental demands described are representative of those that must be met to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

• Ability to communicate in written and spoken English

• Ability to read, comprehend, and recall instructions and guideline

• Ability to analyze, synthesize, and evaluate information
• Must be able to occasionally lift and/or move up to 50 lbs./23 kg

WORKING CONDITIONS/WORK SCHEDULE: 

• Office Location:   TBD within NPRC service region

• Work hours:  8:30 a.m. to 5:00 p.m. Monday through Friday

Notwithstanding the office hours, all salaried employees are expected to work a minimum of 37 hours per week.

TRAVEL REQUIREMENTS: 

Some travel required. 

OTHER DUTIES: 

Perform other duties as assigned.