Event Coordinator

Job Responsibilities

• Coordinate and manage all internal and external event rental needs for corporate events, weddings, small rentals, meetings, etc.

• Respond to inquiries promptly
• Tour potential clients
• Create contracts and invoices
• Detail events

• Coordinate aspects for internal event usage, including communication with vendors (catering, rental equipment, and staff).
• Knowledge of standard A/V requirements (screen, PowerPoint, microphone, etc).
• Maintain inventory of tables, chairs, linens, alcohol and liquor, mixers, etc.
• Develop relationships with local event rental facilities
• Manage Gallery Night Coordination related to participant information (Quarterly)
• Support and contribute to positive staff collaboration, visitor services, safe and sustainable operations, and other duties as assigned.
• RAMP Certification preferred  (Responsible Alcohol Management Program)

Qualifications

• Approximately 2-3 years of experience working in sales, customer service, or event planning.
• Experience working with computer systems including Microsoft Office, Google Workspace.
• Strong communication skills and ability to work independently and as a team.
• High School Diploma or equivalent (GED).

Physical Requirements

This position requires movement through walking, standing, moving through the space in a wheelchair or other mobility assistance device. Physical demands may also include lifting packages, mail deliveries, and occasionally moving tables. Accommodations can be met for those that have mobility needs.

The EAM is an equal opportunity employer. The Museum actively encourages candidates with diverse backgrounds to apply. It does not discriminate against any candidate or employee on the basis of race, national origin, sex, gender, gender identity, marital status, sexual orientation, age, disability, religion or veteran status.

Application Procedures & Timing

Please send a cover letter and resume with “Events Coordinator Application” in the subject line to [email protected]. If you are sending this information by regular mail please send to: Erie Art Museum, 20 E 5th St, Erie PA 16507.

• Hourly position
• Weekends

$15/hour. Part-time, 25 hours per week. 

The Erie Art Museum’s mission is to maintain an institution of excellence dedicated to the promotion and advancement of the visual arts by developing and maintaining a quality art collection, by encouraging art in all its forms, by fostering lifelong art learning, and by building community among artists, art students and the public. The Erie Art Museum is an equal-opportunity employer.